How to Setup and Manage your StudioCloud Employees

Overview

StudioCloud EmployeeBoost is designed to help you manage your employee access to StudioCloud, track employee hours, etc... StudioCloud EmployeeBoost comes with three user accounts and more users can be added an additional fee. In addition, you can setup StudioCloud Virtual Employee accounts for use in the Calendar, time card, or project/task component of StudioCloud. Additional information on Virtual Employees can be found in the article What is a StudioCloud Virtual Employee?

How to Create/Edit a StudioCloud User

Open and login to StudioCloud
Go to the EmployeeBoost tab under Cloud Services and click on the User accounts button.
Create a new user or edit an existing user
Fill in the user information. First and last name are required but we recommend including email address so that your employees can receive CloudBoost alerts.

More information about Security Roles and Scheduling Roles can be found in How to Create/Edit Security Roles and How to Create/Edit Scheduling Roles

Click the Save button
You must wait for the information to Sync to the StudioCloud server before the user will be able to login

How to Track Employee Hours

You can track employee's time in two different ways. (1) They can clock in and out using the StudioCloud TimeCard Program or (2) they can manually enter in the times they've worked using the instructions below.

StudioCloud Timecard Program

You can download the StudioCloud TimeCard program with the following steps:

Open and login to StudioCloud
Go to the EmployeeBoost tab under Cloud Services and click on the Settings button.
Click the Install Timecard Program in the TimeCard Program section to open a web page where you can install StudioCloud TimeCard
Click the Install Now button to install StudioCloud TimeCard
Once StudioCloud TimeCard is installed open it and login

Tracking Hours Manually

Open and login to StudioCloud
Go to the EmployeeBoost tab under Cloud Services and click on the Timecard Manager button.
Select the Employee Name from the drop-down box
Click the New Time Entry button on the bottom right
Enter information into the New Time Card Entry form
Click the Save button

How to Create a Time Card Report

To find out how many hours an employee worked, follow the steps below.

Open and login to StudioCloud
Go to the EmployeeBoost tab under Cloud Services and click on the Timecard Manager button.
Click the More Actions button and select the Create Report option
Select the time frame
Click the Create button
A PDF file will open displaying the hours for all of your employees.