How to Create/Edit Mileage Logs*

Overview

This tutorial will show you how to create and edit mileage logs. In addition, it includes a breakdown of mileage log fields as well. Mileage logs are used to track the distance you traveled which can be useful for either billing purposes, tax deductions, etc.

Availability

Subscription: Any Paid Subscription

How to Create a Mileage Log

Go to the Workflow component
Click on the Reports tab
Click on the Manage Mileage Tracking button
Click the New Mileage Log button in the bottom right
Enter the mileage odometer start and, optionally, odometer end time as well as any other information
Click the Save button

How to Edit a Mileage Log

Go to the Workflow component
Click on the Mileage Tracking tab
Find the desired mileage log in the table and click the edit icon

How to Create a Mileage Log in the mobile app

Login to the mobile app
Click on the Menu button
Click on the Mileage Tracking menu item

A Breakdown of the Mileage Log fields

Mileage Log Date Start Date

This is the date in which the trip started. By default this is the date when the mileage log is being created.

Mileage Log End Date

This is the date in which the trip ended. By default this is the date when the mileage log is being created.

Odometer Start

This is the odometer reading before the trip started. If this field is 0 and the vehicle is selected from the vehicle combobox then vehicles last ending odometer reading will be populated in this field.

Odometer End

This is the odometer reading at the end of the trip. If this field is 0 then it is ignored. If you are entering the odometer start before the trip begins leave this blank.

Purpose

This is a short message regarding the purpose of the trip. This is displayed in the mileage log table.

Notes

This is a long message regarding the trip. This is not displayed in the mileage log table

Mileage Type (Optional)

This is an optional custom type which is used to identify the type of trip. Example types would be business, charity, moving, personal, etc.

Driver (Optional)

This is the driver for the trip.

Location (Optional)

This is an optional field which is can be used to track common visited locations

Vehicle (Optional)

This is an optional field to track which vehicle was used

Job (Optional)

This combo box is to associated the mileage log with a job. If the mileage log is created from the create/edit job window then this will automatically be selected for the job

Tag (Optional)

This is an optional field to tag the mileage log