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Setup Tips for School Photographers

Overview

This tutorial provides tips to help school photographers get the most out of StudioCloud


Use Tags To Track Students


Create a tag for each school, school event, and/or school sports team and append the year to it.

For example, if the school was called "Springville" and the year they will be in school is 2020 then StudioCloud recommends creating a tag called "Springville_2020". If you need to do pictures for an event such as prom that is different from other pictures at the school you could create a tag called "Springville_Prom_2020". If you need to track the local football sports team you can create a tag called "Springville_Football_2020".

Tags are great for reports, communication, and tracking items sold to students such as yearbook photos.

Click here for more details on use tags

Setup The Calendar To Reuse CloudAlerts


To minimize the number of Cloudalerts emails and text messages you need to setup make sure to organize your calendar types so that you only need to set a CloudAlert email on the main calendar type which will automatically apply that CloudAlert email to all of the calendar sub-types.

Click here for more details on setting up Calendar Types

Use The Scheduler Wizard


If the school provides you with a csv/excel file of the students that you need to schedule then StudioCloud recommends using the Scheduler Wizard to quickly schedule all of them. If that csv/excel file contains phone numbers or email addresses you can setup a cloudalert email and/or text message to automatically be sent to them telling them that their session has been scheduled.

Click here for a tutorial on how to use the Scheduler Wizard

Use a Rescheduling Online Booking Form For Students


When scheduling students you can include a personalized link in the confirmation email or text message that is automatically sent to them which will allow them to reschedule their session.

Click here for a tutorial on how to setup a CloudBooking Form

Use a Rescheduling Online Booking Form For Employees


You can also have employees use the same rescheduling Online Booking Form that the students use directly from the StudioCloud program in order to avoid any scheduling mistakes and double bookings. Employees can access the rescheduling CloudBooking form from any of the following locations:

  • From the clients history
    • Click on the "Select Action" option for the session being rescheduled and click the "Open Rescheduling Form" option
  • From the agenda view
    • Click on the "Select Action" option for the session being rescheduled and click the "Open Rescheduling Form in Browser" option
  • When editing a session
    • Click the "Open" menu option followed by the "Open Rescheduling Form In Browser" menu item.